JOB OPPORTUNITY - CAO/CLERK

VILLAGE OF WESTPORT

The Village of Westport is a beautiful community of 650 permanent residents situated on the Upper Rideau Lake, part of the Rideau Canal system, and 45 minutes north of the City of Kingston. The Corporation of the Village of Westport was formed in 1904 and is a member municipality of the upper tier United Counties of Leeds and Grenville.  Westport is a large tourist destination and supports the year-round needs of Village residents, business owners, and the rural residents of North Crosby.  Westport has its own water and waste-water treatment plants and other infrastructure and is seeing growth with the development of new subdivisions. The community has a large harbour, Catholic and Public schools, seven churches, and is supported by active community members who are the backbone of the Village.

 

The Village of Westport is looking for a progressive, innovative and results-oriented individual to fill our CAO/Clerk position. Reporting to the Mayor and Council, the CAO/Clerk:

  • Ensures the efficient organization and administration of all departments, boards and Committees of Council as determined by the By-laws of the Corporation and the direction of Council.

  • Coordinates the development and implementation of short and long-range operating plans and Strategic Plan for the municipality.

  • Presents recommendations to Council relating to departmental operations and proposes legislation or policies to address such recommendations.

  • Organizes and supervises an effective implementation of Council policies and programs and ensures corporate compliance with all relevant statutory and regulatory requirements.

  • Fulfills statutory duties of the Clerk of the Corporation as stipulated in the Municipal Act, 2001.

 

In addition to five years of applicable municipal or related experience, the successful candidate will have post-secondary education in a related field or equivalency as demonstrated through experience in municipal government; will have AMCT or CMO designation or ability to successfully obtain within a determined time period; possess sound knowledge of corporate administration and business planning and management and have a thorough knowledge of municipal government operations including finance, public works, recreation, planning.

 

The successful candidate will be required to complete a background check, including but not limited to a Judicial Matters and Criminal Records Check, in accordance with the duties of this position.

The Village offers a competitive benefit package and salary commensurate with qualifications and abilities. Salary Range is $88,000 - 110,000. (2021) More information, including a detailed job description is available on our website at www.villageofwestport.ca.

Qualified candidates are invited to submit their resumes, in confidence, to Paul Snider, CAO/Clerk at psnider@villageofwestport.ca no later than 4 p.m. on Friday, September 3, 2021. Applications may be submitted online or in person to the Town Hall located at 30 Bedford St., Westport.

The Village of Westport is an equal opportunity employer that values diversity in the workplace. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. By submitting your personal information to the Village of Westport, you consent to the collection, use, and disclosure of that information in connection with our recruitment, hiring and/or employment processes. Personal information is collected under the authority of the Municipal Act, 2001, S.O. 2001, c.25, as amended, and will be used to determine the qualifications for employment with the Village of Westport.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

JOB DESCRIPTION     

Title:                                      CAO/Clerk

Reports to:                            Mayor and Council

Position Objective & Scope:

The CAO/CLERK is responsible for coordinating and directing the development, implementation and administration of the objectives, policies and programs as established and approved by Council in accordance with all applicable By-laws and regulations.

Major Responsibilities:

Administration

  • Ensures the efficient organization and administration of all departments, boards and Committees of Council as determined by the By-laws of the Corporation and the direction of Council.

  • Coordinates the development and implementation of short and long-range operating plans and Strategic Plan for the municipality.

  • Presents recommendations to Council relating to departmental operations and proposes legislation or resolutions to address such recommendations.

  • Organizes and supervises an effective implementation of Council policies and programs and ensures corporate compliance with all relevant statutory and regulatory requirements.

  • Directs periodic reviews of the organization’s structure, initiates organizational, management and communication changes as required and reports on the outcome of these reviews to the Council.

  • Acts as a resource person to the Council by advising members of meeting procedures and their responsibilities as elected members.

  • Maintains a list of Boards and Committees with official municipal standing and their membership.

  • Ensures maintenance and confidentiality of all documents related to Council.

Clerk

  • Fulfills statutory duties of the Clerk of the Corporation as stipulated in the Municipal Act, 2001. Prepares agendas,

  • Provides background information and all related correspondence to Council prior to meetings.

  • Attends all meetings of Council; makes observations, advises Council and responds to questions on behalf of the administration.

  • Ensures the timely preparation and distribution of minutes in accordance with established procedures.

  • Prepares or reviews drafts of all By-laws and resolutions and submits recommendation of same to Council.

  • Ensures all By-laws requiring approvals from other agencies or levels of government are presented to the appropriate party for approval.

  • Keeps records of all By-laws passed by Council and ensures appropriate record keeping and retrieval systems are in place for all agreements, deeds and other important papers.

  • Acts as Chief Returning Officer for all municipal elections; presides over the nominations for the offices.

 

Human Resources

  • Oversees the direction of all employees within the Municipality.

  • Directly supervises the Treasurer, Deputy Clerk, Manager of Public Works and (seasonal) Harbour Master.

  • Through the above subordinates, ensures effective supervision of all municipal employees under the jurisdiction of Council.

  • Makes recommendations to Council with respect to staffing requirements and for hiring, dismissal or suspension of an employee.

  • Remain current of all departmental operations through frequent meetings with direct reports to give consideration to coordination of activities, recommendations, policies, plans, budgets and effective implementation of same.

Public Relations

  • Interacts with Head of Council and with the general public on all administrative matters, as required.

  • Establishes positive relationships with the business community, local authorities and other orders of government; acts as spokesperson on behalf of the administration.

  • Ensures that Council decisions are communicated to all applicants, petitioners, persons, agencies and other interested parties who are required to be advised of these decisions and procedures.

 

Major Accountabilities

  • Ensures effective communication and that Briefing Notes and reports are brought to Council.

  • Ensures effective administration of all municipal activities and reports to Council accordingly.

Position Requirements:

Knowledge

  • Possesses minimum of 5 years of previous senior management experience, preferably with progressive responsibilities in a public sector environment.

  • Post secondary education in a related field or equivalency as demonstrated through experience in related municipal government.

  • AMCT or CMO designation or ability to successfully obtain within a determined time period.

  • Sound knowledge of corporate administration and business planning and management.

  • Thorough knowledge of municipal government operations including finance, public works, recreation, planning, etc.

  • Knowledge of all provincial statues and by-laws related to legislation and regulations as they may apply to the municipal corporation.

  • A thorough knowledge of the structure of local governments and legal issues pertaining to same.

  • Valid Class G licence.

 

Skills

  • Managerial and administrative skills to plan, direct, supervise and coordinate the functions of the Administrator-Clerk’s office.

  • Analytical skills to initiate and execute programs, to identify and resolve problems and to formulate policies and procedures relevant to same.

  • Excellent interpersonal skills to interact with staff, Council, government officials and community leaders.

  • Negotiating skills to resolve organizational and interdepartmental conflicts.

  • Excellent verbal and written communication skills to prepare reports, to make presentations to Council and committees and to interact with the media and different levels of government.

  • Ability to use different computer software and office equipment.

 

Work Schedule

  • Work is subject to unyielding deadlines that are imposed by legislation or Council policy. To meet these deadlines, the CAO/Clerk will often be required to work beyond normal working hours.

Due to the changing nature of the work, there will be occasion when modifications to the position and the specifications will be necessary as directed by the Head of Council and adopted by the Council.